When it comes to writing anything technical, following a format is a pre- requisite. This is because a technical report contains important technical information and a format will allow the information to be structured, clear and easy to understand. It is also the only professional way to go about writing a technical project report. So, keep the format in mind at all times.
The structure we’ve penned below is commonly accepted and most technical project reports are based off of this format. Here’s what a technical project report should consist of:
- Cover Page
Also known as the Title page, it contains the most basic details. The title of the report and the details of the institution. The Reports for assessment must be included here, where the word length has been specified, it may also contain the summary word count and the main text word count.
- Contents Page
This page is like an index and lists out what contents the reader will find. It also matches the contents of the project to its exact page number.
This is where you must list out the objectives of the report, the purpose for writing the report and a brief on how the topic must be treated in perspective with the report itself. The introduction is like the starting point for the body and provides a tiny insight into what the report will convey.
The Summary is like a pulverised version of the entire project report writing. It must contain an overview of the report including the conclusions, comments and decisions taken.
This is the most crucial part of your entire project, as it carries your content. Ensure that all the important information that is part of the project goes in here in a systematized manner. Make use of bullet points, sub headings and such to make your work look presentable. It’s quite possible that this section will be the longest one from the entire report, as it should be. If a reader wants an explanation on something they read in the summary, introduction or conclusion, they should be able to procure that information here, in the body. Without the body, the project is worth nothing.
A conclusion should be short, defined and should sum up your report. Leave out the explanations from this section and try to keep it as brief as possible. Use appropriate language that indicates the summation of a report.
Throughout the course of your project, it’s crucial that you were, at the same time, noting down all your sources of research. It is at this stage that you will need to cite them. If you’ve used quoted text from somewhere else, you will need to include that in the references so as to ensure that your report isn’t deemed plagiarized. It’s also a way of giving credit to the sources you’ve used to carry out your research.
Almost similar to the references section, but the bibliography can include published sources and material that were used in your research. You can also include sources that may help in the further understanding of the subject of your technical report.
If you have taken the help of anyone, this is a section dedicated to thanking them.
This is an optional section and will include extra material that may not be required for a casual reader. The use of graphs, computer data etc which haven’t been included in the project report but are essential for in-depth understanding of the project must go in this section.
That concludes our mini guide towards effective technical project report writing. This covers all the basics and should help you get started!